Microsoft Project has long been the go-to project management software, offering a robust set of tools for planning, tracking, and managing projects. With the release of Microsoft Project 2021, many are evaluating the new version to see how it compares to its predecessor, Project 2019. This detailed comparison will help you determine which version suits your project management needs and whether upgrading is worth the investment.
User Interface and Experience
Microsoft Project 2019 Interface
Project 2019 retains a familiar layout similar to earlier versions, featuring a traditional ribbon-based interface. The user interface is functional, providing easy access to common features such as task management, Gantt charts, and project reporting. Users can customize the interface with color themes, but it remains somewhat dated in comparison to newer software design trends.
Microsoft Project 2021 Interface
In Project 2021, Microsoft has introduced several enhancements to the user interface to make it more intuitive and user-friendly. These improvements include:
- Modernized Ribbon: The ribbon is cleaner and more organized, giving users quicker access to essential tools.
- Improved Contextual Menus: Right-click menus have been optimized to offer faster access to key commands.
- Updated Icons: New icons provide a more visually appealing experience.
The overall design feels more polished and aligned with the aesthetics of other Microsoft Office 2021 products, making it a more modern and attractive interface.
New Features in Microsoft Project 2021
Microsoft Project 2021 introduces several new features aimed at improving efficiency, collaboration, and integration with other Microsoft tools.
- Dynamic Scheduling: Project 2021 offers more flexibility with dynamic scheduling, which adjusts tasks automatically as project conditions change.
- Better Collaboration: Project 2021 has enhanced collaboration features, allowing users to work with teams more seamlessly. Integration with Microsoft Teams and OneDrive makes it easier for project teams to share files and communicate effectively.
- Task and Resource Management: New task and resource management features allow for better tracking and allocation of resources, ensuring that projects are completed on time and within budget.
Performance and Speed
Microsoft Project 2019 Performance
Project 2019 is solid, with reliable performance for standard project management tasks. However, users may notice occasional delays when handling larger project files or complex resource management scenarios.
Microsoft Project 2021 Performance
Project 2021 improves on these performance issues by optimizing the software for faster load times and smoother navigation. Users will notice quicker response times when handling large projects, making it more suitable for complex tasks and teams working with large datasets.
Collaboration and Integration
Microsoft Project 2019 Collaboration
In Project 2019, collaboration features are available, but they are more limited. Users can share files via OneDrive or SharePoint and rely on email for communication. However, the collaboration tools are somewhat basic compared to the latest version.
Microsoft Project 2021 Collaboration
Project 2021 greatly improves collaboration by offering direct integration with Microsoft Teams and OneDrive. These integrations allow for real-time collaboration on project plans, task lists, and reports. Team members can work together in the same document, track updates, and receive notifications on task progress, which is crucial for remote teams.
Cost and Licensing
When it comes to pricing, Microsoft typically offers a few licensing options for both Project 2019 and Project 2021, catering to different organizational needs.
- Microsoft Project 2019: Available as a one-time purchase. It has a lower upfront cost compared to Project 2021 but doesn’t include the latest updates or cloud-based collaboration tools.
- Microsoft Project 2021: Priced higher but includes the latest features, improved performance, and better collaboration tools. This version is more suitable for businesses looking for long-term scalability.
Compatibility and System Requirements
Microsoft Project 2019 System Requirements
- Windows: Windows 10 or later
- Processor: 1.6 GHz or faster, dual-core processor
- RAM: 4 GB or more
- Storage: 4 GB of available disk space
Microsoft Project 2021 System Requirements
- Windows: Windows 10, Windows 11, or the latest version of Windows
- Processor: 1.6 GHz or faster, dual-core processor
- RAM: 4 GB or more
- Storage: 4 GB of available disk space
- Additional Requirements: Internet connection for certain features (e.g., Microsoft Teams, OneDrive)
Key Differences: Microsoft Project 2019 vs 2021
| Feature | Microsoft Project 2019 | Microsoft Project 2021 |
|---|---|---|
| User Interface | Traditional, ribbon-based | Modernized with improved icons and design |
| Collaboration Tools | Basic sharing via OneDrive | Enhanced integration with Microsoft Teams and OneDrive |
| Performance | Reliable but slower with larger projects | Faster, optimized performance for large projects |
| Task and Resource Management | Solid, but limited in flexibility | Dynamic scheduling, improved task/resource management |
| Cloud Integration | Limited | Enhanced cloud support with real-time updates |
Which Version Should You Choose?
When deciding between Microsoft Project 2019 and Microsoft Project 2021, the key factors to consider are performance needs, collaboration requirements, and budget.
- If you’re looking for a cost-effective solution and don’t need cloud-based collaboration or the latest performance enhancements, Project 2019 may suffice.
- For businesses that require more advanced features, faster performance, and enhanced collaboration, Project 2021 is the better choice.
FAQs: Microsoft Project 2019 vs 2021
What are the key differences between Project 2019 and Project 2021?
Project 2021 offers an upgraded user interface, enhanced collaboration tools, and improved performance. It is better suited for businesses needing cloud integration and dynamic scheduling.
Is it worth upgrading to Project 2021?
If you require modern collaboration features, better performance, and dynamic scheduling, upgrading to Project 2021 is a great choice.
Can I use Microsoft Project 2021 on older Windows versions?
Project 2021 is compatible with Windows 10 and Windows 11. Older versions of Windows may not support the software.