Everything You Need to Know About Microsoft Visio

By: Calvince Nyawara

Have you ever found yourself frustrated with trying to communicate complicated processes or designs through words alone? Microsoft Visio can help to solve this problem.


Visio, a diagram and flowchart software, allows users to visually represent information in an organized and efficient manner. It can be used for a variety of purposes such as creating network diagrams, floor plans, organization charts, and more.


In this article, you'll learn about the different versions of Visio, their features, and how they can benefit your work or your organization.

What is Microsoft Visio?

At its core, Microsoft Visio is a diagramming and vector graphics application that lets users create flowcharts, process diagrams, org charts, UML diagrams, network diagrams, and more. It has been part of the Microsoft Office suite since 1992 (initially as an add-on for Excel), and was made available as a standalone product in 2000.


Microsoft Visio is primarily used by business professionals such as project managers, architects, engineers, marketing consultants, information technology specialists, and financial analysts. However, its ease of use means that it can be used by individuals in any field who need to create diagrams.


However, Microsoft Visio is a powerful diagramming and vector graphics application that helps anybody create professional Diagrams and drawings. With Visio, you can simplify complex information through diagrams and visual representations. By using the right mix of shapes and colors, you can turn numbers and data into easy-to-understand visuals that help your audience grasp new concepts quickly.


So, what sets Microsoft Visio apart from other diagramming and vector graphics software? Microsoft Visio has a wide range of pre-made templates, shapes, and styles that make it easy for users to create professional-looking diagrams. It also allows for easy sharing and collaboration with Microsoft Office 365 integration. These features make Microsoft Visio the go-to choice for business professionals in need of diagramming software.

Visio Standard vs Visio Professional Editions

There is two versions of Microsoft Visio available: Standard and Professional. Visio Standard is a basic version that includes templates, shapes, and built-in stencils for general diagramming needs. Visio Professional is a more advanced version that includes all the features of Standard, plus additional templates for specialized fields such as engineering and networking, process management, and software development.


Let's take a look at this comparison between Microsoft Visio 2021 Standard and Professional:


Visio 2021 Standard

Visio 2021 Professional

Basic flowcharts



Timeline, calendar, Gantt, PERT



Basic network diagram



Office layout diagram



Numerous built-in shapes



Detailed network diagram


Advanced diagrams such as electrical, crime scene investigation, security, floor plan, plumbing, etc.


BPMN, SDL, IDEF0/1, SharePoint Workflow


Azure and Amazon Web Services diagrams


LDAP directory and Active Directory


You might be wondering: which one should you use? To put it simply, it depends on your needs. If you're just getting started with diagramming or only need simple diagrams, then Visio Standard is a great choice. On the other hand, if you're looking for more specialized diagramming features or need to create diagrams for workflows or industrial processes, then Visio Professional is a better option.

Microsoft Visio Features and Benefits

Microsoft Visio includes a wide range of benefits and features that make it the perfect choice for creating diagrams and visuals. Here are just a few of the highlights:

1. Ease of Use

One of the best features of Microsoft Visio is its ease of use. The software is designed to be user-friendly, and even those with no prior experience using Visio can create high-quality diagrams with relative ease. Additionally, Visio comes with a wide range of templates and shapes that can be used to create professional-looking diagrams.

2. Flexibility

Another great feature of Microsoft Visio is its flexibility. The software can create a wide variety of diagrams, including flowcharts, org charts, floor plans, and network diagrams. Additionally, Visio allows users to customize their diagrams by adding their own shapes, text, and images.

3. Collaboration Tools

Microsoft Visio also includes a number of collaboration tools that make it easy for team members to work on diagrams together. For example, the software includes a “comments” feature that allows users to add notes to specific shapes in a diagram. This can be useful for providing feedback or asking questions about a particular diagram element. Additionally, Visio includes a “review” feature that makes it easy to track changes made to a diagram by different team members.

4. Compatibility with Other Software

Another great feature of Microsoft Visio is its compatibility with other software programs. The software can be easily integrated with other Microsoft programs, such as Word and Excel. Additionally, Visio files can be exported to other formats, such as PDFs and PNGs, making it easy to share diagrams with those who do not have Visio installed on their computer.

5. Affordable Pricing

Finally, one of the best features of Microsoft Visio is its affordable price compared to other diagraming solutions. The software is very reasonably priced, especially when compared to similar programs on the market. This makes it a great option for businesses or individuals who need to create professional-looking diagrams but don’t want to spend a lot of money doing so.

Buy Microsoft Visio for Cheap


No matter what your needs are, Microsoft Visio can help you create diagrams and drawings to simplify complex information. If you're just getting started with diagramming, then Visio Standard is a great choice. However, if you need more specialized features or need to create diagrams for workflows or industrial processes, then Visio Professional is the better option for you.


Do you need help deciding which version of Microsoft Visio is best for you? Our team at SoftwareDepot can provide expert advice and guidance on choosing the right software for your needs. Call +61 2 8310 9283 or use our Live Chat to get connected.


Purchase Microsoft Visio from SoftwareDepot today and get the best price on the market! We'll guide you through the checkout process and even provide assistance with installation. Start simplifying your information with Microsoft Visio now.

slider cart close icon

Your cart

Prices Increases In: 15:00 minutes!
  • Subtotal: €0,00 EUR
  • Discount: 0
Total: €0,00 EUR
Proceed to Check Out cart-slider-arrow-icon
  • American Express
  • Apple Pay
  • Bancontact
  • Diners Club
  • Discover
  • Google Pay
  • Mastercard
  • PayPal
  • Shop Pay
  • Visa