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    What You Should Do to Remove Sensitive Information from Your PowerPoint Presentation

    softwaredepot.com

    When it comes to PowerPoint presentations, the information you provide is an integral part of the speaker’s success. Having a visual to refer to helps solidify ideas in the minds of audience members. It helps them picture the data, ideas, and concepts being presented to them by the speaker.

    Getting Rid of Things You Don’t Want Others to See

    So, what do you do when your PowerPoint presentation provides sensitive information that you don’t want to share with a widespread audience? How do you remove the data so it’s now appropriate for a different group of people than you originally intended?

    It’s actually much easier than you might have originally thought. To inspect a document, go to File then Info. You’ll want to Check for Issues and then Inspect Document. From there, you’ll be able to select which items need inspection.

    Choose from Comments and Annotations, Document Properties and Personal Information, Embedded Documents, Custom XML Data, Invisible On-Slide Content, Off-Slide Content, and Presentation Notes. We’ll look at each in detail in just a moment. Once you’ve selected your option, click on Inspect.

    You’re then given the option to Remove items (Notes or Author) or keep the info. If you need additional details before making a decision, you can choose More Info. Once you are done, you’ll need to select the Close option.

    Things You Can Delete

    Just so you’re clear about the information available to delete, we’re going to explain each option better. They were simply listed above for reference purposes. This gives you an idea as to what should stay on the slides and what should go.

    Here are the options that you have to get rid of:

    • Comments and Annotations. If you co-authored a document, you will see where other people left your comments and annotations. Remove these from your PowerPoint presentation before delivering it because you don’t want your audience to see anything but the polished, final project.
    • Document Properties and Personal Information. There is no need to keep the author, subject, and title of your presentation in many cases. You’ll want to remove this Personally Identifiable Information (PII) before show time. Office automatically saves document properties such as the date it was created or the person who last saved the document.
    • Embedded Documents. If you copy and pasted other items into the slideshow, they may be viewable in the spreadsheet. They obviously don’t need to be.
    • Custom XML Data. Even if it is not visible in the document itself, a document inspector can find custom XML data. Do your part to remove it before sending the presentation to someone else to watch.
    • Invisible On-Slide Content. If an item has been formatted as invisible, you won’t see it on the slideshow but it’s still there. It’s yet another thing to look for when glancing over your PowerPoint presentation.
    • Off-Slide Content. If an item was dragged off the side, it will still be present in the document. It may not be viewable on the slide itself but it will be there when someone goes in to edit it. Make sure to delete everything that has been dragged off the slide.
    • Presentation Notes. These are the notes that just you should see as the presenter. They may not be something that you want to make public. Delete them before passing on the presentation for people to watch online after the initial slideshow presentation has been given.

    As you can see, there are a number of things you do not want on your slides. Make sure that you look things over before passing them on. A well-constructed PowerPoint presentation serves as a valuable tool long after a speech is over.

    Get Excellent Customer Service from Get MS Office

    Keep sensitive information private with Get MS Office. We take your security concerns very seriously. Let us know what we can do to help you set up the different protection features offered with your digital download of Microsoft Office and delete unwanted content from your slideshow presentations.

    We want you to be able to access and use each one of the software suite’s programs, tools, and features with ease. We do not want a breach in security to threaten your reputation personally or professionally. That’s why we make ourselves available to you on a day to day basis.

    Our customer service is designed to take the guesswork out of common problems that you encounter while downloading, installing, and using Microsoft Office. We tackle issues as they present themselves. We never send you to Microsoft for answers.

What You Should Do to Remove Sensitive Information from Your PowerPoint Presentation

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  • Softwaredepot

    Editorial Director

News

When it comes to PowerPoint presentations, the information you provide is an integral part of the speaker’s success. Having a visual to refer to helps solidify ideas in the minds of audience members. It helps them picture the data, ideas, and concepts being presented to them by the speaker.

Getting Rid of Things You Don’t Want Others to See

So, what do you do when your PowerPoint presentation provides sensitive information that you don’t want to share with a widespread audience? How do you remove the data so it’s now appropriate for a different group of people than you originally intended?

It’s actually much easier than you might have originally thought. To inspect a document, go to File then Info. You’ll want to Check for Issues and then Inspect Document. From there, you’ll be able to select which items need inspection.

Choose from Comments and Annotations, Document Properties and Personal Information, Embedded Documents, Custom XML Data, Invisible On-Slide Content, Off-Slide Content, and Presentation Notes. We’ll look at each in detail in just a moment. Once you’ve selected your option, click on Inspect.

You’re then given the option to Remove items (Notes or Author) or keep the info. If you need additional details before making a decision, you can choose More Info. Once you are done, you’ll need to select the Close option.

Things You Can Delete

Just so you’re clear about the information available to delete, we’re going to explain each option better. They were simply listed above for reference purposes. This gives you an idea as to what should stay on the slides and what should go.

Here are the options that you have to get rid of:

  • Comments and Annotations. If you co-authored a document, you will see where other people left your comments and annotations. Remove these from your PowerPoint presentation before delivering it because you don’t want your audience to see anything but the polished, final project.
  • Document Properties and Personal Information. There is no need to keep the author, subject, and title of your presentation in many cases. You’ll want to remove this Personally Identifiable Information (PII) before show time. Office automatically saves document properties such as the date it was created or the person who last saved the document.
  • Embedded Documents. If you copy and pasted other items into the slideshow, they may be viewable in the spreadsheet. They obviously don’t need to be.
  • Custom XML Data. Even if it is not visible in the document itself, a document inspector can find custom XML data. Do your part to remove it before sending the presentation to someone else to watch.
  • Invisible On-Slide Content. If an item has been formatted as invisible, you won’t see it on the slideshow but it’s still there. It’s yet another thing to look for when glancing over your PowerPoint presentation.
  • Off-Slide Content. If an item was dragged off the side, it will still be present in the document. It may not be viewable on the slide itself but it will be there when someone goes in to edit it. Make sure to delete everything that has been dragged off the slide.
  • Presentation Notes. These are the notes that just you should see as the presenter. They may not be something that you want to make public. Delete them before passing on the presentation for people to watch online after the initial slideshow presentation has been given.

As you can see, there are a number of things you do not want on your slides. Make sure that you look things over before passing them on. A well-constructed PowerPoint presentation serves as a valuable tool long after a speech is over.

Get Excellent Customer Service from Get MS Office

Keep sensitive information private with Get MS Office. We take your security concerns very seriously. Let us know what we can do to help you set up the different protection features offered with your digital download of Microsoft Office and delete unwanted content from your slideshow presentations.

We want you to be able to access and use each one of the software suite’s programs, tools, and features with ease. We do not want a breach in security to threaten your reputation personally or professionally. That’s why we make ourselves available to you on a day to day basis.

Our customer service is designed to take the guesswork out of common problems that you encounter while downloading, installing, and using Microsoft Office. We tackle issues as they present themselves. We never send you to Microsoft for answers.

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By Andre Santos

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What You Should Do to Remove Sensitive Information from Your PowerPoint Presentation