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    Using Microsoft Office to Schedule Your Most Important Appointments

    softwaredepot.com

    Microsoft Office offers different programs, tools, and features to meet your needs. One of the things that it’s great for is scheduling appointments and special events. If you have a busy schedule, knowing that you’re covered gives you peace of mind. It helps you keep track of everything that is going on in your life personally, professionally, and academically.

    There are a number of things you can do with MS Outlook besides sending and receiving emails. They are:

    • Create events and keep track of appointments.

      To update Outlook’s Calendar, just click on the time slot of your choice and decide whether or not you want a message reminder of appointments, events, and meetings. You’re also given the option to color code events. It helps you differentiate obligations from each other. You’ll know instantly where you need to go and when.
    • Organize meetings.

      Create a meeting and send out invites to the people you want to attend. If the meeting time and date doesn’t work for an attendee, they can propose a different meeting time. You get to see who accepts and declines a request as well as who has a conflict in scheduling and wants to meet at another time.
    • View group schedules.

      Take a look at group schedules. This lets you see entire departments or resources so you can host meetings quickly. If a room is empty at the time you need it, you’ll know because you’re able to look at other groups’ schedules to see the opening in the room or area of the building of your choice.
    • See calendars side-by-side.

      See multiple calendars side-by-side. This lets you see your personal and professional calendars so you can make plans that don’t conflict with one another. You can also copy or move an appointment to another calendar in this view.
    • View calendars on top of each other in the overlay view.

      Display multiple calendars that you created or that were created by someone else. This helps you see where free time exists. You can also take note of any conflicts that may occur. This helps you see patterns in people’s schedules, too, so you can plan better.
    • Link calendars to Sharepoint sites.

      If you have access to a SharePoint site, you can see a list of events from the site in Outlook’s Calendar. You can see this even if you’re working offline. They’ll sync once you have an internet connection again.
    • Send calendars through email.

      Share plans with everyone on your team or in your workplace. You can do so easily with Outlook. Just attach the calendar and send it to the people you want to view it. You’ll be amazed at just how easy it is to get everyone on board with your plans. You won’t have to worry about the confusion of missed appointments or obligations because everyone will have a copy of the schedule and their email addresses will show that they received the message. That’s why you should always request a return receipt for the important emails that you send. No one can deny they received it if their email shows otherwise.
    • Subscribe to internet calendars.

      This lets you synchronize a downloaded calendar and keep the Internet Calendar updated. This is a great way to keep things up-to-date as you go along.
    • Manage another user’s calendar.

      If you have an assistant or someone who does scheduling for you, you can make it so they’re able to update appointments as things change. Once you’ve given them permission in Outlook to modify your calendar, they can. You won’t have to worry about jumping through hoops to give them access to your schedule, either.

    Use Microsoft Office to schedule your most important appointments. You’ll find the software suite to be a valuable tool to use whenever you have something important to plan. It doesn’t matter if it’s a meeting with a client or a cherished friend’s birthday. You won’t miss the things that are the most important to you.

    Get MS Office offers you a wide selection of MS Office software and apps to choose from. You don’t have to wait for your purchase to arrive in the mail, you can digitally download it right away and get started scheduling your appointments as you see fit.

     

Using Microsoft Office to Schedule Your Most Important Appointments

  • reviewer photo
  • Softwaredepot

    Editorial Director

News

Microsoft Office offers different programs, tools, and features to meet your needs. One of the things that it’s great for is scheduling appointments and special events. If you have a busy schedule, knowing that you’re covered gives you peace of mind. It helps you keep track of everything that is going on in your life personally, professionally, and academically.

There are a number of things you can do with MS Outlook besides sending and receiving emails. They are:

  • Create events and keep track of appointments.

    To update Outlook’s Calendar, just click on the time slot of your choice and decide whether or not you want a message reminder of appointments, events, and meetings. You’re also given the option to color code events. It helps you differentiate obligations from each other. You’ll know instantly where you need to go and when.
  • Organize meetings.

    Create a meeting and send out invites to the people you want to attend. If the meeting time and date doesn’t work for an attendee, they can propose a different meeting time. You get to see who accepts and declines a request as well as who has a conflict in scheduling and wants to meet at another time.
  • View group schedules.

    Take a look at group schedules. This lets you see entire departments or resources so you can host meetings quickly. If a room is empty at the time you need it, you’ll know because you’re able to look at other groups’ schedules to see the opening in the room or area of the building of your choice.
  • See calendars side-by-side.

    See multiple calendars side-by-side. This lets you see your personal and professional calendars so you can make plans that don’t conflict with one another. You can also copy or move an appointment to another calendar in this view.
  • View calendars on top of each other in the overlay view.

    Display multiple calendars that you created or that were created by someone else. This helps you see where free time exists. You can also take note of any conflicts that may occur. This helps you see patterns in people’s schedules, too, so you can plan better.
  • Link calendars to Sharepoint sites.

    If you have access to a SharePoint site, you can see a list of events from the site in Outlook’s Calendar. You can see this even if you’re working offline. They’ll sync once you have an internet connection again.
  • Send calendars through email.

    Share plans with everyone on your team or in your workplace. You can do so easily with Outlook. Just attach the calendar and send it to the people you want to view it. You’ll be amazed at just how easy it is to get everyone on board with your plans. You won’t have to worry about the confusion of missed appointments or obligations because everyone will have a copy of the schedule and their email addresses will show that they received the message. That’s why you should always request a return receipt for the important emails that you send. No one can deny they received it if their email shows otherwise.
  • Subscribe to internet calendars.

    This lets you synchronize a downloaded calendar and keep the Internet Calendar updated. This is a great way to keep things up-to-date as you go along.
  • Manage another user’s calendar.

    If you have an assistant or someone who does scheduling for you, you can make it so they’re able to update appointments as things change. Once you’ve given them permission in Outlook to modify your calendar, they can. You won’t have to worry about jumping through hoops to give them access to your schedule, either.

Use Microsoft Office to schedule your most important appointments. You’ll find the software suite to be a valuable tool to use whenever you have something important to plan. It doesn’t matter if it’s a meeting with a client or a cherished friend’s birthday. You won’t miss the things that are the most important to you.

Get MS Office offers you a wide selection of MS Office software and apps to choose from. You don’t have to wait for your purchase to arrive in the mail, you can digitally download it right away and get started scheduling your appointments as you see fit.

 

reviewer photo

By Andre Santos

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Using Microsoft Office to Schedule Your Most Important Appointments