How to Print Slides, Notes, and Handouts in Microsoft PowerPoint

There comes a time when you want to print individual slides, notes, and handouts directly from a Microsoft PowerPoint presentation. If you’ve never done it before, the task may seem tedious. It’s not, though. Once you’ve done it a couple of times, you’ll be more comfortable with the idea of creating documents from your slideshow.

Printing individual slides and notes helps you remain organized. It gives your audience something to take home with them and refer to later. Creating a handout invites men and women to actively participate in the presentation process by jotting down notes, adding thoughts, and asking relevant questions during the scheduled Q & A.

Printing Slides With or Without Speaker Notes

Microsoft explains that printing slides with or without speaker notes in PowerPoint 2013 and PowerPoint 2016 is easier than you might think. According to Office Support, “It’s actually simpler to print slides without speaker notes than with them - in fact, there is only one way to print speaker notes with slides. Here is how to do it:

  1. Click ‘File’ and then ‘Print’.

    This is the first step in the process after opting to create a new PowerPoint file. You’ll want to already have a copy of Microsoft Office downloaded and installed on your computer. If you don’t, you’ll need to make arrangements to do this before attempting to create a PowerPoint presentation and printing slides with or without speaker notes.
  2. Under ‘Settings,’ you’ll see a second box to click.

    It will default to ‘Full Page Slides’. You’ll want to look under ‘Print Layout’ for ‘Notes Pages’ and click it. This option allows you to print one slide per page. The speaker notes are below. You can preview how it looks by viewing the Preview Pane. If you need to make adjustments to the printing job, you can at this time.
  3. Decide what settings apply to you.

    This includes how many slides you want to print as well as the number of copies that you need. You won’t waste time, paper or ink by not printing what you need to the first time around.
  4. Click print.

    This initiates the printing process per your instructions.

This four step process is incredibly easy if you’re knowledgeable about how Microsoft Office works. If you’re unfamiliar with the software or have yet to download it, you’ll want to take the time to do that first. There are a number of ways to purchase Office (in person, online, and through digital downloads) so it’s up to you to decide how to get it.

You’re also able to print slides in black and white or grayscale if color isn’t the option you’re going for. The options exist in the ‘View Tab’ under ‘Color/Grayscale’. You can then select ‘Black and White’ or ‘Grayscale’ depending on your project specifications and needs.

Where to Get Authentic Microsoft Office Software on the Web

There are offers online claiming that Microsoft Office is free. That simply isn’t true! When you download software from a third party website that says the software is free, it likely contains a virus which compromising the safety, security, and usability of your computer. Instead, look for authentic Microsoft Office products that come with a guarantee. This is how you know the software and apps are legit and not virus-laden.

You can buy from the Microsoft website at full price. Or, you can take advantage of the same software at a significant discount by buying digital copies from Software Depot. The selection is similar and the software and apps are authentic, instantaneously downloadable, and packed full of tools and features designed to promote efficiency.

Why Software Depot is the Ideal Place to Download From

When looking for the best deal on MS Office products, look no further than Software Depot. Not only is Office Professional Plus 2013, Office Professional Plus 2016, Office 2013 Student, and Office 2016 Student deeply discounted, it’s also available as a digital download. Once purchased, you’re able to install it on your computer and start working on your PowerPoint presentation. Now that you know how to print slides, notes, and handouts, your next meeting, workshop or conference will be easier to plan.