Outlook is far more than an email client. It provides its users with a range of options for messaging and scheduling. The more you become acquainted with what it is capable of doing, the better. You’ll be able to access the tools and features that benefit you the most.

Office Assistants Use Shortcuts to Maximize Efficiency

Office assistants are commended for being quick and efficient. They find solutions to time-related problems so that they’re able to get more done in less time. Keeping up with their scheduled workload would seem challenging if it weren’t for some shortcuts they’ve discovered while working with MS Office Professional 2016.

The Outlook Hacks They Can’t Get Enough Of

Here are some Outlook productivity hacks that office assistants swear by:

  • Automatically add public holidays to your calendar.

    You know what a challenge this can be to do manually. That’s why it’s important to save yourself some time and do it automatically. In order to enable this option, go to Options then Calendar then Add Holidays. Choose the country that you want to follow and it will add the observed holidays to your calendar without you doing anything else.
  • Add a second time zone to your calendar.

    Your clients may be in another time zone. If that is the case, you’ll want to make sure that you know what time it is where they live. To enable this option, first go to Options. You’ll then need to go to Calendar then Time Zones then Show a Second Time Zone.
  • Disable annoying notifications in a matter of seconds.

    Go to Options then Mail and then disable the option that reads “Display a Desktop Alert”. If you’re already checking your inbox regularly, there is no need to know when an email has come in. If you’re the type of person who gets involved in a task and forget about your inbox, alerts are very helpful in reminding you to check Outlook often.
  • Insert your signature quickly.

    To do this, hit Alt+N. You’ll then want to type “as” and follow it by hitting the Enter key. If you're required to include your signature at the bottom of the emails that you send, this helpful hack can save you minutes each time you use it.
  • Jump to any date on the calendar by doing this.

    Ctrl+G lets you access “Go to Date” which is extremely helpful if you’re working with a date that passed a while back or one that is far in the future. You don’t have to spend extra time to click through the calendar option that way.
  • Use Smart Art to make parts of an email stand out.

    This hack requires that you go to New Email then Insert then Smart Art. You’ll be amazed at how different the text looks when you use this option. It adds visual interest to everything that you send.

You don’t have to be an office assistant to find value in the aforementioned hacks. You can easily start using them wherever you are, whenever you need to. The end result is more efficiency, less stress, and easier organization.

Making the most out of Outlook allows you to get a handle on your communications and calendar. You won’t have to worry about appointments or projects overlapping. Instead, you’ll be aware of where you need to be and when at all times.

You’ll be able to personalize messages with ease using the different hacks listed above. That means less confusion and greater clarity. People will know that you were the one to send the communications and reply to you based on that knowledge.

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Maximize the hours in your workday by utilizing all the tools and features Outlook has to offer. Once you have a digital download of MS Office Professional 2016 on your desktop or laptop computer, you’ll be ready to get busy. If you haven’t downloaded the software that you need yet, you can do so any time of day with Software Depot.

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