Among the most useful functions to learn in Excel is how to add text and data to a spreadsheet. Doing so strengthens your communications by giving people the opportunity to read, analyze, and interpret the information being shared with them.

The process is relatively easy and takes very little time to learn. We’ll show you how to get started adding text and data to your spreadsheets so that they serve as valuable tools that reinforce or communicate ideas. Saving a hard copy of a spreadsheet you use often is a very smart way to save yourself time and effort.

A template serves as a reliable tool as it can be edited and saved over and over again. Make sure to give each new spreadsheet a distinctive name. This prevents you from saving over the original and having to remove previous data to add new data to it.

Uses for Spreadsheets

Chron.com explains that spreadsheets have many uses especially in the workplace. For example, they are used to make fast and accurate calculations. They’re also used to create “What If” scenarios. Businesses can make theoretical changes in operations, inventory, and marketing so they’re better equipped to handle a loss in the event it occurs.

Others uses include creating spreadsheet databases to house data. You can then print regular reports based on what you’ve included in the Excel file. Another use for spreadsheets is to do basic accounting.

You can even create spreadsheets that help with inventory management, personnel records, timesheets for your employees, payroll, and even billing. Accounts payable and receivable are also options for spreadsheets that you could create and use often.

Companies look for workers who are proficient at using Microsoft Office. Excel is one program that employers look for on candidates’ resumes. If you’re not proficient at creating spreadsheets, now is the time to change that with Software Depot’s help.

Adding Data

Here is what you need to do to add data to a spreadsheet in Excel:

  1. Place the cursor of the mouse in a cell. This will allow you to activate it.
  2. Type in the cell. Once you’ve done that, you’ll want to select Formula Bar which is located above the worksheet. You’ll then type in the data.
  3. The cell will need to be double-clicked. Once you’ve done that, you’ll need to enter the data.
  4. To finish, press F2 and enter the data. This will be the final step in adding the data to the spreadsheet.

Adding data is different than editing it. The next section explains how to do that so that the information that you’re sharing is accurate. You’ll do this in the Formula Bar.

Editing Data

To edit data, do the following:

  1. Select a cell to display. You’ll do this in the Formula Bar. Make sure that you select Formula Bar to start.
  2. Double-click a cell. Edit the data entered.
  3. Select a worksheet cell. Start typing to create new text. The data will show up in the cell.

It’s not difficult to add or edit text and data to a spreadsheet. It does take some practice so don’t be afraid to give it a try. You’ll be pleasantly surprised at how useful spreadsheets become in your personal, professional, and academic life.

Software Depot is Committed to Serving You

Software Depot has a commitment to its customers. It is to provide quality selection, affordable prices, and authentic Microsoft products for you to choose from. It doesn’t matter if it’s Office Professional Plus 2013 or Office 2016 Student that you feel comfortable using. As long as it’s in stock, you can buy and download it instantly.

You’ll be able to add text and data to your Excel spreadsheets with very little trouble. It’s among the best options you have available because you aren’t waiting for your software to arrive by mail. You can get started on the project you’re working on right away.

Now that you know how to add text and data to a spreadsheet, you’ll have a much easier time completing all the tasks you need to get done in day. You’ll be able to focus on the things that matter most to your business or academic studies.